How to Work With Us

A beautiful, meaningful experience begins long before the event. Every gathering is crafted with intention — from the first consultation to the final brushstroke. This page offers a clear guide to how we work, so you know exactly what to expect and can feel supported every step of the way.

To hold your event date, a non‑refundable deposit of $150 is required. This allows us to begin preparing materials in advance and ensures your event receives the care and attention it deserves. 

Final headcount & balance payment are Due 15 Days before your event. This final count number determines materials, staffing, and setup. Additional guests cannot be added after this point.  

Cancellations made within 14 days of the event are non‑refundable. Rescheduling may be possible depending on availability but is not guaranteed. 

Clear Communication Keeps Everything Flowing Smoothly. We value timely, thoughtful communication. Clients agree to respond to planning emails within 2 - 3 business days so we can keep your event organized and beautifully prepared.

Moving forward, our fundraisers are following a different path. We are no longer offering live fundraiser events. However, we provide Paint Kit Bundles for groups who want a creative way to raise money without the pressure or logistics of a live event.

Sunday events are scheduled on a limited basis. To maintain balance and protect our creative energy, Sunday bookings are accepted on a very limited basis and may include an additional surcharge.

Our Work Is Customized — Not Mass‑Produced. Every project is curated with intention. Rather than offering hundreds of choices, we provide a small, elevated selection that aligns with your occasion and ensures a cohesive, beautiful experience.

We Believe in Aligned Partnerships. We work best with clients who value:

• organized, intentional planning
• elevated creative experiences
• clear communication
• respect for time and materials
• an inspired, boutique approach

If this sounds like you, we’ll help you create something truly special!

To maintain a calm, safe, and elevated experience, the venue must provide:

• Adequate lighting
• Clean, stable tables and chairs
• Climate‑controlled environment
• Access for setup 45–60 minutes before start time
• A quiet, low‑distraction space (no loud music, bar noise, or competing activities)

If the venue does not meet these requirements, we may recommend an alternate location.

We require 45–60 minutes for setup and 30 minutes for breakdown. Please ensure the space is available during these times. 

We create a welcoming atmosphere for all guests. We reserve the right to pause or discontinue instruction if the environment becomes unsafe, chaotic, hostile, or not conducive to a creative experience.

For children’s parties, a responsible adult must remain present at all times. We do not supervise children — we guide the creative experience. 

We specialize in intentional, curated creative gatherings. Events that do not align with our brand values (e.g., chaotic environments, unsafe spaces, or unclear expectations) may be declined at our discretion. 

We love the idea of creating outdoors, but painting is highly sensitive to weather. Wind, rain, heat, humidity, cold, bugs, pollen, etc. can all disrupt the experience and damage materials. To ensure a calm, comfortable, and successful event, all outdoor bookings must meet the following requirements:

Outdoor events must take place under a fully covered structure such as a pavilion, gazebo, covered patio, or tent with walls. Umbrellas or open tents are not sufficient due to wind and weather exposure. 

An indoor backup space must be available in case of weather. If no indoor option is provided, the event will need to be rescheduled. 

Outdoor events require sturdy, weather‑friendly projects. We will guide you toward designs that work well in outdoor conditions. 

For the safety and comfort of your guests, we may need to reschedule if weather conditions are not suitable for painting. This includes high winds, rain, extreme temperatures, or humidity levels that affect paint performance. 

If weather prevents the event from taking place and no indoor backup is available, the event may be rescheduled based on availability. Refunds are not offered for weather‑related cancellations. 

Clients are responsible for securing the venue, ensuring shelter, and confirming that all outdoor requirements are met before booking. This policy helps us maintain the quality atmosphere The Art Oasis is known for — even when we’re creating outside. 

Our DIY Kits are a simplified offering. For a fully curated, elevated experience, please explore our Artful Escapes or Creative Gathering packages.

Our DIY Kits are designed for self‑guided creativity. Projects are beginner‑friendly and accessible for mixed‑ability groups. Live instruction, virtual instruction, or on‑site support is not included. (An instructional video may be purchased for an additional charge.)

Choose one project design for your group. This ensures consistent materials and a smooth, enjoyable experience for everyone. 

DIY Kits are prepared to order. A minimum of 10 kits is required for group pricing.  Full payment is required at the time of ordering. Kits are not prepared until payment is received. Please allow 7–10 days from project selection to pickup/delivery. (Rush orders may not be available.)

Local delivery within our service area is included. Pickup is also available by appointment. 

Each kit contains:

• Pre‑traced 9x12 canvas
• Paint set & Brushes
• Palette & Paper towel
• Step‑by‑step printed instructions

 (Additional materials or customizations may be available for an added charge.)

Because kits are made to order, cancellations or quantity changes cannot be made after materials have been purchased.